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When you’re running a small business, whether it’s just you or a small team of people, it seems like everything is your job! This can mean that a great deal of time is lost on assorted admin tasks. It’s essential to find ways of streamlining all this work.

How to stop admin taking over

Fortunately, there are ways of keeping on top of admin tasks so that, as a business owner, you can exert maximum effort on revenue generating activities. Here are some ideas which could help to save you both time and money.

Hire In Help 

This might sound as if it is going to cost you money, but it could actually be a saving when you work out just how much all the admin tasks you carry out yourself are already costing. Take the trouble to calculate your own hourly rate or what your time is worth, and this will usually be far more than the cost of hiring an admin assistant. However, if you are not sure whether you’re ready to take the plunge, you could test the water by initially hiring a temp through an agency for a fixed period. 

SOURCE: TouchingBase July 2014


There are a number of areas where it is simpler all round to hire the expertise of professionals or contractors in that particular field. This could include book-keeping, ensuring that you always stay up to date with tasks such as sending out invoices on time to keep on top of your cashflow. You could also outsource health and safety functions, as well as areas such as office cleaning. It is possible to outsource without having to become an employer, and these types of arrangement can often be tax-deductible business expenses, offering further savings. 

Pool Resources 

Working together with other small businesses can create economies of scale, for instance sharing the costs of accountants or payroll, or making a combined deal with utility providers. There may be scope for businesses to share the cost of consultants or even work out arrangements to share staff time, giving added flexibility which will help to meet fluctuating demands. 

Serviced offices

When you are seeking business offices for rent, choosing fully serviced offices can help to take away many of the everyday tasks involved in running a small company. Basepoint’s business centres offer facilities including serviced meeting rooms, a manned reception desk, break-out areas and on-site support, plus telephone and broadband.